Making a business email involves setting up an email address with your business’ domain at the end. This would look something like “email@example.com” and you use it to give your customers a way of getting in touch with you without using your personal email address. But how do you make a business email address?
The 5 steps to make a business email address with G Suite are:
- Set up a G Suite account
- Create a G Suite business email
- Verify ownership of your domain name
- Link your domain’s MX records
- Finalise your business email address
Below, we’ll go into these steps in more detail. But first, let’s talk a bit more about what G Suite is.
Brief Overview of G Suite
G Suite (now called Google Workspace, but we’re still calling it G Suite in this article) offers several integrated, cloud-based web applications. These are ideal for managing work online, and they include Google Drive, Gmail, and Google Docs. It’s ideal for freelancers as it allows you to centralise communication with clients and share and save documents easily.
A particularly useful feature of G Suite is its email hosting functionality. This allows you to create a custom email address using your business’s domain name. But why do you need a business email address at all?
Why Do You Need a Business Email Address?
It’s a good idea to set up and use a business email address from Day 1 of the life of your business. Regardless of how you decide to make it, it’s quick and easy to do and there are several benefits to you and your business.
Most importantly, having a separate business email address just looks professional. If you’re still using that Hotmail email address you set up in high school, now’s the time to ditch it! A business email address adds gravitas and legitimacy to your business. It shows you take your work seriously and reassures potential and existing clients that they have a reliable and direct way to reach you.
If your company has a website and/or social media accounts, making a business email address is an easy way to manage these platforms. It also provides your readers and clients with a central line of communication with you.
Particularly for freelancers, there’s practical value in keeping your personal and work email accounts separate. You can use your business email address to set up relevant out-of-office messages when you’re on holiday or when your capacity to respond is limited. But how do you make a business email address with G Suite?
How to Make a Business Email Address With G Suite
1. Set up a G Suite Account
G Suite walks you through how to set up a G Suite account, so we won’t go through every page with you here. In addition to basic contact details, you can also enter your business’s domain name if it already has one. If not, you can choose to purchase an available domain directly through G Suite.
You’ll also need to choose a username and password. This username will form the start of your business email address, so choose wisely!
2. Create a G Suite Business Email
Once you create your G Suite account, you can then set up your business email.
First, click on ‘Go to Setup’. Once you’ve added any additional users (ignore this if you’re the only person using the account), select ‘I added all user email addresses currently using @domainname.com’ and click ‘Next’.
3. Verify Ownership of Your Domain Name
G Suite will then ask you to verify ownership of your domain name by adding the TXT record for it. The specific process for this will depend on your domain host. G Suite will try to detect your domain host (e.g. Hostinger) and then give you the relevant step-by-step instructions for it.
If you purchased the domain through Google when first setting up your G Suite account, it should be verified automatically.
4. Link Your Domain’s MX Records
MX records route emails sent to your domain to the right mail server, i.e. G Suite. G Suite provides domain host-specific instructions to link your domain’s MX records to G Suite. You will need to open a new tab, sign in to your domain host and find the MX record settings.
After deleting any existing MX records, you can then add new MX records for G Suite and save your changes.
5. Finalise Your Business Email Address
To finalise everything, go back to the G Suite Admin page. Click ‘Active’ in the ‘Activate Gmail for domainname.com’ tab.
Once you’ve checked that you’ve created all existing email addresses, click ‘Continue’. Then click ‘Activate Gmail’ at the bottom of the next page.
How to Get a Business Email Address – Alternatives to G Suite
There are various alternatives to G Suite that may be worth considering depending on your business’s needs.
For those wanting an integrated suite of business tools with a preference for Microsoft Office products, Office 365 Business is a good option to consider. There are also various other companies offering integrated cloud-based application suites for businesses, including email hosting functionality, such as Zoho or Bitrix24. None of us at Sophical Content use any of these however, so we can’t vouch for the quality of their service. However, G Suite has been an integral part of Chris’ setup, so we can speak from experience on it!
If you already have a domain name, check what your hosting service offers in terms of email integration. Some include a business email address as part of their hosting package and others may charge a small additional fee. Hostinger is one example of this. You can learn more about Hostinger in this article. If you’re unsure what kind of hosting package is right for you, check out our full guide here.
There are also a growing number of companies offering standalone email hosting services such as Rackspace or Fastmail. Which one you choose is entirely dependent on your business’ needs. For a great all-round solution, G Suite is an excellent choice! Plus, if you click this link and use code one of the two codes below, you’ll get 10% off your first year on Google Workspace!
10% off Business Starter Plan: 3AY9RHWXCWAFGWF
10% off Business Standard Plan: 977GTPALRM47KAJ
If you want more tips for creating and growing your digital business, check out the rest of our articles on the Sophical Blog.